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Editor’s Note: To apprehend added about spreadsheets, allotment a tip with added readers, or advance a affair for Bill Jelen to awning in an accessible column, bang actuality to appointment CFO.com’s Spreadsheet Tips Page.



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Gothard F. wins an autographed archetype of Axis Table Abstracts Crunching for his question: “I would like to acquisition a way to bury the rank cardinal abutting to the abstracts in a axis table after accepting to accept the abstracts sorted. I accept assorted pieces of abstracts (in abstracted columns) associated with a company, anniversary accepting a potentially altered rank for that company. I’d like the rank numbers to change for anniversary associated cavalcade as the axis table changes by including/excluding/adding rows (companies). The aggregation abstracts is sorted in alphabetical order.”



Microsoft added the rank affection to Excel 2010 axis tables. For the purposes of this column, I will aboriginal run through how to assignment with this affection in Excel 2010, and again move on to Excel 2007.



Say that you are starting with the axis table apparent in Figure 1 and you appetite to add a rank acreage to the % to Allocation column.

Fig. 1

In the axis table acreage list, annoyance the % to Allocation acreage to the Ethics bead area a additional time. This will alike the aboriginal % to Allocation field, although after any formatting that you activated to the aboriginal field. Baddest one corpuscle in the new % to Allocation cavalcade as apparent in Figure 2.

Fig. 2

The Excel 2010 Axis Table Options award tab offers a new Abacus group. This accumulation offers settings that were ahead alive in the Acreage Settings chat box (see Figure 3).

Fig. 3

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Open the Show Ethics As dropdown (see Figure 4). Accept Rank Better to Smallest. Note that several of the calculations in this dropdown are new in Excel 2010, such as % Running Total In, % of Parent Row Total, and the Rank options.

Fig. 4

It is not accordant in this axis table aback there is alone one row field, but Microsoft still asks you to accept which row acreage should be acclimated to actuate the ranks. Bang OK (see Figure 5).

Fig. 5

No amount how abundant axis tables accept improved, they still accomplish some asinine choices, such as the cavalcade appellation “Sum of % to Quota.” Provided the alive corpuscle is still in the anew created column, you can adapt the branch in the box apparent in Figure 6.

Fig. 6

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As you can see in Figure 7, Roswell is ranked #1 with 105% of quota. Miami is #2, and so on, bottomward to West Palm Beach at #12.

Fig. 7

If you change the choices in the arena dropdown in corpuscle B1, the ranks automatically recalculate. In Figure 8, the axis table is filtered to alone Florida cities. Miami is now #1.

Fig. 8

Everyone Disagrees with How Excel Handles Ties

People accept consistently argued about how Excel should account ranks. If you use the old RANK function, you ability see commodity like this: 1, 2, 2, 4, 5, if there is a tie for additional place. This provides no one ranked at 3. Starting in Excel 2010, the new RANK.AVE action would rank the aforementioned alternation as 1, 2.5, 2.5, 4, 5.

Apparently, the axis table aggregation doesn’t accede with either method. As you can see in Figure 7 (above), Tampa and Columbus are in a two-way tie for 5th with 94%, and Tallahassee is appear as 6th with 92%. Augusta and Fort Myers are in a tie for 7th, followed by Macon at 8th. Unfortunately, there isn’t any way to ascendancy how Microsoft does this calculation, so you are ashore with it the way it is.

Dealing with Rank Before Excel 2010

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Before Excel 2010, you could add a abacus alfresco of the axis table. In Figure 8 (above), the blueprint for C4 would be =RANK(B4,$B$4:$B$11). Unfortunately, as Gothard alluded to in his question, you will consistently accept to adapt that blueprint as new rows are added to the axis table.

Showing the Rank in the Aforementioned Column

The botheration with the adjustment in this commodity is that you will be abacus a new cavalcade every time you appetite to add a rank.

Reader Alan K. suggests that a calefaction map would highlight ethics with altered colors from best to worst. This affection was accessible aback in Excel 2007 and allows the rank to be apparent in the aforementioned column. Here’s how to assignment with calefaction map affection application Excel 2007. Baddest the ethics in the axis table. From the Home tab, baddest Conditional Formatting, Color Scales, and again the aboriginal thumbnail (see Figure 9). The better ethics will be in ablaze green, and the everyman ethics will be in red (see Figure 10).

Fig. 9

Fig. 10

CFO accidental editor Bill Jelen is the columnist of 32 books about Excel, including three editions of Axis Table Abstracts Crunching. You can win a archetype of one of his books if your catechism is called for a column. Post your catechism to the association agreeable block on the right.

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Last Updated: December 23rd, 2018 by admin
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