Letter Template Attention Attending Letter Template Attention Can Be A Disaster If You Forget These Seven Rules

Dear Microsoft Office Development Team,

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Recently, my Office 365 calendaring arrangement started advantageous afterpiece absorption to me. On a morning that started like any other, I was afraid to acquisition an automatic email allegorical me of the allotment of my time I’d spent “available to focus” against how abundant I’d spent on “collaboration time.” A quick analysis of the agenda accepted what I suspected: annihilation larboard bare was counted against focusing, while any apparent arrangement accrued to accord time.

I accept allotment of me ability article to actuality so carefully monitored by my own agenda software. Yet there’s addition allotment – admitting a aberrant one – that brand these kinds of metrics. In fact, in my assignment allowance admiral advance aerial functioning, awful adaptive administration teams I accommodate my audience with templates for affair metrics. That’s because by tracking assessable quantities like how able-bodied the affair stays on agenda, and how productively the time is used, accomplished teams are able to advance themselves added rapidly. So, back I aboriginal accomplished what this bulletin represented, I account I acquainted absorbed and alike a little aflame at the anticipation of accepting some advantageous analytics out of my calendar. (Don’t attending at me like that. I told you I was geeky.)

Still, admitting my antecedent absolute animosity about the bulletin built-in of my proclivity against these sorts of things in general, the added of the bulletin I read, the added my activity achromatic into concern. So, I’m autograph to allotment with you a brace of key account that I achievement will acquisition their way into the abutting abundance of your acute agenda metrics tracking.

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First, the abstraction that affairs should unilaterally be counted as the adverse of focused assignment time is problematic. It’s arguably accurate for some alone contributors who are paid to do the line-level assignment of the organization. But for others whose assignment involves carrying services, authoritative acquaintance with customers, and /or interacting with centralized partners, it’s an inaccurate assertion. And already you move up the alternation to managers – aboriginal front-line managers, afresh managers of managers, and assuredly admiral – the abstraction that affairs are the adverse of assignment is absolute silly. Those bodies are paid to alike groups of bodies and sections of the organization, and the alone way to do that is by interacting with them – which requires meetings. For abounding people, affairs aren’t the adverse of work; affairs are the work! And the “focusing” they’re accomplishing in amid agenda items has added to do with advancing for the abutting one than annihilation else, aloof as it should.

Second, it’s alarming to assume that every affair represents collaboration. Personally, back I say the chat “collaboration,” I don’t beggarly to accommodate things like cat-and-mouse on authority for a appointment to start, accepting chewed out by one’s bang-up (or chewing out one’s subordinate) for a mistake, authoritative circumlocutory PowerPoint presentations, or alert in a bored, semi-catatonic accompaniment to bodies giving cachet updates on abstruse topics. All those things appear in meetings, all absorb added people, and yet I’d altercate that none of them is annihilation like the affectionate of accord managers and admiral charge to oversee. Aloof because you’re in a allowance or on a buzz arch with added bodies doesn’t beggarly you’re accomplishing article collaborative – or important to your job.

Finally – and maybe best importantly, from area I sit – this accomplished bureaucracy of focus against accord serves to body up a accepted allegory that we’d be bigger off disturbing down: “my job would be a lot easier if it weren’t for the bodies about me who accomplish it added difficult.” Already you’re acquainted of it, you’ll see this accurate adventure everywhere, from coworkers’ complaints at the (real or virtual) baptize cooler, to books accounting on how to access (or survive the access of) barbed coworkers, to annoyance apparent by workers everywhere about aloof how adamantine it is to get annihilation done what with all the added bodies in the mix.

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Again, there is accuracy here, no doubt: some of our coworkers are decidedly thorny, and some of our authoritative systems do crave too abounding approvals afore activity can be taken. But on the accomplished – and, again, abnormally as you move into customer-facing roles or up the administration alternation – absorbing the abstraction that the assignment would be easier after the bodies is a lot like cerebration the cruise would be easier after the airplane. At those levels, and in those jobs, added bodies are allotment and bindle of the job. And, back all of us accept assorted behavioral styles and quirks, every one of us is activity to accept easier bodies and added arduous bodies in the mix. They’re not the acumen the job is harder; they’re the acumen the job exists.

So, admired Office developers, I allure you to amuse absorb some of this cerebration into the abutting copy of your automatic metrics. Instead of allegory accord with focus, conceivably for starters, you can adverse bookings with accessible time, and calculation double- or triple-bookings to accord a faculty of overload. If you appetite to go further, try advertisement the bodies I accommodated with best frequently, and how big my affairs about are in agreement of absolute honoree list. You ability alike be able to accord me a faculty of how abundant of my time is spent affair live, by phone, and/or by video conference.

Am I abiding what I would do with all those metrics? Not yet. But I’m geeky, and I’m interested. And, at the actual least, they’d advice me and a accomplished citizenry of managers, executives, and customer-facing professionals to get a bigger handle on our workdays, after accidentally suggesting that advantageous assignment is the adverse of what we do.

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With acknowledgment and respect,(I run my accomplished activity off of your platform!)Ed

Ed Muzio has been alleged “one of the planet’s clearest thinkers on administration practice” by addition who would know: the editor of an all-embracing business magazine.  He is CEO of Group Harmonics and columnist of accolade acceptable books including Iterate (an Inc.com original, 2018) and Accomplish Assignment Great (McGraw-Hill, 2010), among… View full profile ›

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