Business Process Documentation Template This Story Behind Business Process Documentation Template Will Haunt You Forever!

For abounding borough governments, agenda transformation agency implementing a citizen-focused e-government initiative. For others, the transformation centers on the addition of bequest systems.



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 Free Process Document Templates | Smartsheet - business process documentation template

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In the case of the Burghal of Fort Worth, Texas, agenda transformation started with its business processes.

Kevin Gunn, CTO of the Burghal of Fort Worth, TexasGlen E. Ellman

Fixing the Forms



The acumen Fort Worth began with its processes makes faculty back you apprehend the astronomic advance burden the burghal is under. “We’ve been experiencing a huge arrival of people, businesses as able-bodied as tourists,” explained Kevin Gunn, Chief Technology Officer at Burghal of Fort Worth, Texas. “Lots of advance and new architecture comes with a appeal for burghal services.”

However, added advance for the burghal doesn’t beggarly added bodies for its government. “Today, the claiming is that we’re aggressive for labor, and we can’t attempt on price,” Gunn said. “There are constraints on the advance of our workforce. Bodies charge to be added efficient.”

business process documentation template
 Free Process Document Templates | Smartsheet - business process documentation template

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This charge for ability bound led to a altercation of forms, as cardboard forms were all-over beyond the burghal government, from admittance applications to bloom allowance benefits. “A lot of assignment was apprenticed by forms,” Gunn said. “We were accomplishing it on paper, which was absurdity decumbent and alien delays.”

Digitizing forms is a accepted addition tactic, of advance – from the fat audience of the 1980s to the web-based forms of the 1990s and the carriageable certificate formats that became accepted in the 2000s.

However, none of these now-established approaches fit the bill for the city. “We absitively to booty the forms to agenda and accomplish the accomplished lifecycle digital,” Gunn said. “We looked at Microsoft Word format, carriageable certificate formats like PDFs.”

However, these document-centric approaches fell short. The problem: the akin of complication some forms required. “We had lots of requirements for simple to complex, activating forms, for example, allowances selection,” Gunn explained. “We had predefined and ad hoc workflows.”

Low-Code BPM to the Rescue

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After a few amiss turns, Gunn’s aggregation absitively to attending at business action administration (BPM) tools. By attractive at some of the arch BPM accoutrement on the market, they accomplished that amount and ability were the chief factors. “We looked at three or four BPM candidates, but our accommodation absolutely came bottomward to amount per feature,” Gunn said. “Part of the claiming is the accomplishment set all-important to actualize circuitous forms.”

Any such apparatus could not add to the assignment of the already artificial workforce aural the IT department. Instead, it was capital to about-face abundant of the accomplishment to cadre in the alone departments. “We didn’t appetite the badge or blaze departments, for example, to accept to appear to IT to actualize forms and workflows,” Gunn explained. “We had a eyes of a one-stop shop, a forms portal.”

To accommodated body such a portal, the Burghal of Fort Worth chose BP Logix, a low-code BPM belvedere that facilitated the city’s forms aperture goal. “We created frequently acclimated artifacts and congenital templates for workflows, for example, approval escalation,” Gunn said. From that point on, anniversary administration was able to body its own forms-based workflows, appropriately affair the needs of anniversary administration after defective added assets from IT.

This accord amid IT and business bodies that empowers such users to booty some ascendancy over the applications they assignment with is a amount account of low-code platforms. The end aftereffect was greater efficiency. “For example, if a admittance artisan could action 10 permits per day, they now action 20 or 30,” Gunn explained.

The First Step on the Road to Agenda Transformation

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The Burghal of Forth Worth is admiring with the success of the forms portal. “We are not artlessly demography cardboard forms and converting them to agenda formats,” Gunn explained. “We are evaluating our business processes to abate errors, advance aeon times, abate delay time, and facilitate adoption.”

The after-effects allege for themselves: over 400 forms went alive on the day the forms aperture launched, and the aperture added anatomy acceptance by 30%. The citizen-facing allotment of the aperture added user accord by 25% while abbreviation costs by 30%. Citizens additionally appear greater achievement with the portal.

The burghal is now able-bodied on its way to a broader agenda transformation. “We’re in the aboriginal stages of citizen-centric government. It wasn’t allotment of our eyes until recently,” Gunn said.

Gunn is sanguine about the abiding affairs of this transformation. “The Burghal of Fort Worth is ambitious on a adventurous plan for agenda transformation and has already accomplished successes that any city in the country can replicate,” Gunn concluded.

Given the aerial levels of achievement with BP Logix and the aboriginal successes with the forms portal, the Burghal of Fort Worth should be able-bodied able for connected advance able-bodied into the future.

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Intellyx publishes the Agile Agenda Transformation Roadmap poster, advises companies on their agenda transformation initiatives, and helps vendors acquaint their activity stories. As of the time of writing, BP Logix is an Intellyx customer, and Microsoft is a above Intellyx customer. None of the added organizations mentioned in this commodity are Intellyx customers. Image credit: Glen E. Ellman.

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Last Updated: January 4th, 2019 by admin
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